The Outlook has obtained the adopted and approved minutes of two meetings held by the town council of Outlook.
The following are highlighted motions and informational points that were made at those meetings, including any motions of interest made after council exited in-camera discussions, which are closed to the public.
August 26 Regular Meeting
RecPlex Storage Rooms:
721/20 – McLeod/Grotheim: That the Recreation Director ask for quotes on his recommendation to build 2 separate storage rooms. 1) 12’x16’ in the Arena Lobby and 2) along the North wall of the Arena by the bleacher platform. Carried.
RecPlex Fire Suppression System Repairs:
722/20 – McLeod/Smith: That we proceed with the replacement of 210’ of the fire suppression system line at the Jim Kook RecPlex as per the quote received from Johnson Controls at a cost of $11,950.00 plus applicable taxes.
2019/2020 Recreation User Rates:
723/20 – Smith/McLeod: That we keep the same recreation user rates for the 2019/2020 season with the understanding that any new rates will be implemented for the 2021/2022 season. Carried.
Power Line Removal at Airport Terminal:
730/20 – Childerhose/McLeod: That we proceed with SaskPower removing the power lines for salvage at the Airport Terminal site. Carried.
RecPlex Painting Quotes:
734/20 – Grotheim/Childerhose: That we accept the quote from Ken Klassen in the amount of $3,800.00 plus taxes, to prep, prime, and paint the doors at the Jim Kook RecPlex. Carried.
RecPlex Archery Room Quotes:
737/20 – Smith/Applin: That we send out a request for quote for the upgrades to the Archery Room at the Jim Kook RecPlex. Carried.
Town Hall Complex Janitorial Contract Renewal:
738/20 – Applin/McLeod: That we approve the contract with AY Cleaning for janitorial services at the Town Hall Complex for a period of one (1) year retroactive to August 1, 2020, a copy attached hereto to form a part of these minutes. Carried.
M. Larson Utility Account:
739/20 – Simonson/Grotheim: That we issue a utility account credit to M. Larson in the amount of $316.07. Carried.
Library:
740/20 – Simonson/McLeod: That we accept the quote from Walker Projects to provide professional design services for proposed library renovations to the depot building. Carried.
Lagoon Sewage Dumping Agreement:
741/20 – Simonson/Grotheim: That we approve the contract with Solnicka Septic Services for Lagoon Sewage Dumping for a period of one (1) year, to commence on January 1, 2021, a copy attached hereto to form a part of these minutes. Carried.
Lightbulb Recycling Contract:
742/20 – Applin/Childerhose: That we approve the contract with K-Light Recycling for lightbulb recycling for a period of one (1) year, to commence on January 1, 2021. Carried.
Heating Service Contract:
743/20 – Applin/Simonson: That we tender out a two (2) year service contract for all the heating equipment owned by the Town of Outlook. Carried.
Table Landfill Reconfiguration RFQ:
744/20 – Simonson/Applin: That we table the discussion on the Landfill Reconfiguration to the Special Meeting of Council to be held on Thursday, September 3, 2020. Carried.
Depot Baler Hole Capping:
745/20 – Grotheim/McLeod: That we accept the quote from DLN Construction to fill, pack, and cap the hole in the depot building floor which used to house the vertical baler in the amount on $2,900.00 plus applicable taxes. Carried.
Landfill Charge Account:
746/20 – Grotheim/Childerhose: That we authorize Variety Place Association to have a charge account at the landfill. Carried.
Skirting of Arena Boards:
747/20- Grotheim/Smith: That we accept the quote from RenPro for the plywood skirting of arena boards in the RecPlex lobby at a cost of $3,696.30 taxes inclusive. Carried.
Railway Avenue Subdivision & Highway Commercial Subdivision:
748/20 - Childerhose/Smith: That we proceed with the traffic impact assessment, development design and stormwater pond and outlet design (tasks 110, 300, and 301) for the Highway Commercial Subdivision, and traffic impact assessment (task 120) as per the engineering services proposal from Associated Engineering, a copy attached hereto to form a part of these minutes. Carried.
New Fire Hall:
749/20 – McLeod/Grotheim: That we advertise the new Fire Hall plans and budgeted costs in The Outlook newspaper.
Out of In-Camera Session:
K. Wright Development Agreement:
752/20 – Grotheim/McLeod: That we approve the development agreement for K. Wright as prepared by Miller Thomson LLP, a copy attached hereto to form a part of these minutes. Carried.
Hiring a Locum CAO:
754/20 – Grotheim/Smith: That Council approve the hiring of a Locum Administrator until after the municipal election in November. Carried.
September 3 Special Meeting
Present: Mayor: B. Ross Derdall
Councillors: David Simonson, Maureen Applin, Kevin Grotheim, Kyle McLeod, Floyd Childerhose, Donna Smith
Staff Present: Acting Administrator Rachel Sillers, Office Clerk Crystal Fisher
Others Present: Daniel Gray, Community Planner with Urban Systems, Marvin Loewen, Jason Forest, and Darrell Rinas, Engineers with Associated Engineering
In Camera:
757/20 – Simonson/ Childerhose: That we move into an In-Camera session at 10:04 a.m. to discuss the items as listed on the agenda. Carried.
Out of In-Camera Session:
758/20 – Simonson/Applin: That we move out of the in-camera session at 1:03p.m. and reconvene to regular session. Carried.
Zoning Bylaw Amendment:
759/20 – McLeod/Grotheim: That we proceed with contracting Urban Systems to prepare an amendment to the Zoning Bylaw to amend the policy on residential accessory buildings. Carried.
Landfill Reconfiguration:
760/20 - Grotheim/Applin: That we approve the Landfill Reconfiguration project using the budget allocated for the project, and further borrow from reserve to cover the balance. Withdrawn.
Landfill Decommissioning:
761/20 – McLeod/Applin: That we approve the proposal from Associated Engineering to develop a Landfill Decommissioning and Reclamation Plan for the active cell at an estimated cost of $24,500.00 plus applicable taxes, a copy attached hereto to form a part of these minutes. Carried.
Mann Street Subdivision:
762/20 – Grotheim/Applin: That we proceed with the phase 1 detailed drainage design (task 302) for the Mann Street subdivision as per the engineering services proposal from Associated Engineering, a copy attached hereto to form a part of these minutes. Carried.
Mann Street Subdivision Concept Plan:
763/20 – Smith/Childerhose: That we contract Urban Systems to prepare a concept plan, in phases, for the Mann Street subdivision. Carried.
Railway Subdivision Servicing:
764/20 – Simonson/Smith: That we authorize Associated Engineering to proceed with Railway Avenue subdivision servicing Option 1, Phases 1A and 1B as per the proposal received, a copy attached hereto to form a part of these minutes. Carried.
Railway Subdivision Environmental Study:
765/20 – McLeod/Grotheim: That we authorize Associated Engineering to proceed with the completion of the Environmental Site Assessment phase 2 for the Railway Avenue Subdivision. Carried.
