Outlook town council previous minutes & motions

The Outlook has obtained the adopted and approved minutes of several recent meetings, including the August 12 regular meeting of Outlook’s town council, the August 13 Committee of the Whole meeting, and the August 19 Recreation Committee meeting.

The following are highlighted motions and informational points that were made at those meetings, including any motions of interest made after council exited in-camera discussions, which are closed to the public.

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August 12 Regular Council Meeting

Appoint Acting Administrator:

697/20 – Smith/Childerhose:  That we appoint Rachel Sillers as the Acting Administrator effective immediately for a period of not more than three (3) months.  Carried.

Removal of Recycling Depot Loading Dock/Glass Bunker:

699/20 – McLeod/Appling:  That Council accept the bid from Bob’s Backhoe Services for the removal of the recycling depot loading dock/glass bunker at their price of $1335.60 taxes inclusive.  Carried.

Landfill Weigh Scale Piles:

700/20 – Applin/Simonson:  That Council accept the quote from Innovative Piling Solutions for the installation of steel pipe piles to support the landfill weigh scale at their price of $12,750.00 plus applicable taxes.  Carried.

Tax Abatement Request:

706/20 – Simonson/Applin:  That we instruct Administration to send a response to the Outlook Community Garden advising that they will not be receiving an abatement of municipal taxes for the property known as Lots 26-28, Block 15, Plan T6729 for the 2020 year, and further requests for tax cancellations need to be received each year prior to the closing of the assessment roll.  Carried.

Community Garden Donation:

707/20 – McLeod/Grotheim:  That we make a donation in the amount of two hundred dollars ($200.00) to the Outlook Community Garden.  Carried.

In Camera:

Councillor Grotheim declared a conflict of interest and left the meeting at 10:19p.m.

Councillor Grotheim returned to the meeting at 10:50 p.m.

Out of In-Camera Session:

Contract Administration Services:

713/20 – Smith/McLeod:  That Council approve the contract for Huguette Lutz to provide financial and mentorship administration services for a period of sixty (60) days or until such time that a permanent administrator is hired, a copy attached hereto to form a part of these minutes.  Carried.

Formal Complaint:

714/20 – Grotheim/McLeod:  That the Formal Complaint received August 10, 2020 be tabled to the regular meeting of Council to be held September 9, 2020.

Councillor Applin abstained from voting on resolution 714/20.

Carried.

August 13 Committee of the Whole Meeting

Present:

Mayor: Ross Derdall

Councillors: Kyle McLeod, David Simonson, Donna Smith, Maureen Applin, Floyd Childerhose, Kevin Grotheim (1:04p.m.)

Staff: Rachel Sillers, Acting Administrator

Other: Kim Hebig, Library Director at Wheatland Regional Library, Kim Olson, Chairperson of Outlook Library Board

Purpose of the meeting was to discuss the local Outlook Library Branch.

Recommendation: That Council request quotes from Associated Engineering and Walker Projects to provide engineered drawings for possible building renovations.

Recommendation: That Council instruct Administration to contact Sun West School Division to inquire about access to the local library branch when school resumes in September, and further advise that the Town is considering alternative locations for the local library branch.

Recommendation: That Council instruct Administration to contact Building Inspector Remi Boissonault to inquire about what building code accessibility standards apply to temporary use spaces.

Recommendation: That Council request copies of future meeting minutes from the Outlook Library Board.

Recommendation: That Council request quotes for the filling, packing, and capping of the hole left from the removal of the horizontal baler at the depot building.

August 19 Recreation Committee Meeting

Present:

Mayor: Ross Derdall

Councillors: Kyle McLeod, Kevin Grotheim, Donna Smith

Staff: Rachel Sillers, Assistant Administrator, Trevor Ouellette, Recreation Director, Megan Anthony, Acting Facility Manager

Others: Brent Larwood, Sport Coordinator for Outlook Minor Sports

The committee discussed the following agenda items:

1.         Swimming Pool

a.         Closing date

b.         Dog swim?

2.         Sport Grounds

a.         Sprinkler Assessment

3.         RecPlex

a.         Covid 19 update

i.          Test Centre

b.         Rate Review

i.          OMS

1.         Storage, Sharpener room

ii.         Skating Club

iii.        Curling

c.         Bowling Alley

i.          Operating for success

d.         Kitchen Operations

4.         Communities in Bloom

5.         Tourism Map

6.         Trans Canada Trail grant

7.         RecPlex Walkthrough

Mr. Larwood left the meeting at 1:00 p.m.

Mayor Derdall left the meeting at 2:00 p.m.

Rachel Sillers left the meeting at 2:15 p.m.

Councillor Smith left the meeting at 3:00 p.m.

Following the meeting discussion, the Committee did a walkthrough of the RecPlex building.

Recommendation: Subject to budget availability, construct storage rooms on the bleacher platform along the north wall, complete with all necessary electrical work. In order to store town property and equipment when not in use.

Recommendation: Subject to budget availability, construct a 12’ x 16’ storage room (complete with all necessary electrical work) in the skating lobby along the south wall. The trophy cabinets would be relocated in the main entry vestibule. In order to move the skate sharpener to this room and the existing room can be turned into a referee rom or female dressing room.

Recommendation: Replace 210’ of fire suppression line as quoted. Due to budgetary restraints, perform 50% of the necessary work. The line to be replaced is over the skating surface.

Recommendation:  Install chain link fencing along the east and west ends of the outdoor rink. (112’ on each end) above the boards. (see quote attached to recreation director’s report)

Recommendation: Ask former kitchen workers to attend a meeting to discuss kitchen work flow and equipment required. To determine if possible remove two chest style freezers and replace with one upright to increase space. 

Recommendation: To keep user rates the same as 2019/20 season with the understanding that any new rates will be implemented for the 2021/22 season. Due to restricted activities based on Covid-19 protocols.

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