The Outlook has obtained the adopted minutes of several meetings held by or featuring town councillors of Outlook. The following are highlighted motions and informational points that were made at those meetings, including any motions made after council exited in-camera discussions.
March 10 Regular Council Meeting
Central Area Transportation Planning Committee:
103/21 – Grotheim/Stephenson: That we renew our annual membership with the Central Area Transportation Planning Committee for 2021-2022 at a cost of five hundred dollars ($500.00). Carried.
Meridan Inspections Notice:
104/21 – Stephenson/Grotheim: That we acknowledge the notice of termination of building code inspection services from Building Inspector Remi Boissonnault of Meridan Inspections dated February 26, 2021, and further accept his resignation with regret. Carried.
Transfers from Reserves:
107/21 – Grotheim/Bruce: That we authorize the Acting Administrator to transfer funds from the reserve account to the general operating account in the amount of ninety-four thousand four hundred and twenty-four dollars and thirty cents ($94,424.30) for the period ending December 31, 2020 for the Landfill Reconfiguration Project. Carried.
108/21 – McLeod/Grotheim: That we authorize the Acting Administrator to transfer funds from the reserve account to the general operating account in the amount of twenty-six thousand four hundred and fifty-seven dollars and twenty cents ($26,457.20) for the period ending December 31, 2020 for the Co-Op Community Rink project. Carried.
109/21 – Turton/Bruce: That we authorize the Acting Administrator to transfer funds from the general operating account to the doctor clinic fund account in the amount of thirty-six thousand eight hundred and six dollars and ninety cents ($36,806.90) for the period ending December 31, 2020. Carried.
Ball Diamond #5 Fence Replacement:
112/21 – Grotheim/Bruce: That we proceed with filing an insurance claim for the cost of replacing the fence at ball diamond #5 at the Jim Kook RecPlex sportsground at a cost of the policy deductible in the amount of two thousand five hundred dollars ($2,500.00), and further that we extend the fence an additional twenty (20) feet with 2 7/8 line posts at an additional cost of two thousand four hundred dollars ($2,400.00) taxes inclusive. Carried.
Condenser Fence Replacement:
113/21 – McLeod/Grotheim: That we authorize the replacement of the condenser unit fence at the Jim Kook RecPlex from Nordic Fencing Inc. at a cost of three thousand four hundred and twenty-four dollars and twenty-six cents ($3,424.26). Carried.
Framework in Action Grant:
114/21 – Bruce/Husband: That we authorize Acting Recreation Director Megan Anthony to apply for the Saskatchewan Parks and Recreation Association Framework in Action Grant. Carried.
116/21 – Turton/McLeod: That we pursue re-zoning two areas from R1-Low Density Resident to R2-Medium Density Residential outlined on a map dated March 3, 2021 a copy as attached hereto to form a part of these minutes, and further approve a budget for the re-zoning process of four thousand dollars ($4,000.00). Carried.
Saskatchewan Health Authority Curling Rink Lease:
117/21 – Husband/Turton: That we instruct Administration to contact the Saskatchewan Health Authority to discuss the changes as directed to the draft lease agreement dated February 21, 2021. Carried.
Investing in Canada Infrastructure Ultimate Recipient Agreement:
118/21 – Grotheim/Stephenson: That we accept the final Ultimate Recipient Agreement for the Investing in Canada Infrastructure Program Landfill Decommissioning Project 20190015 as presented, a copy attached hereto to form a part of these minutes. Carried.
Civic Centre Project Management:
119/21 – McLeod/Grotheim: That we accept the Fee Proposal for Professional Engineering Services During Construction from Walker Projects dated March 9, 2021 at a cost of nineteen thousand and ninety dollars ($19,090.00) a copy attached hereto to form a part of these minutes. Carried.
Dr. Clinic Fund Payments:
123/21 – McLeod/Bruce: That we authorize the payment of the financial obligations set out in the Physician Incentive Agreements with Dr. Sodhi and Dr. Harandi in the amount of thirty-six thousand four hundred dollars ($36,400.00) and further authorize the payment to the Town of Outlook for painting the Outlook Medical Clinic in the amount of five thousand three hundred and forty-one dollars and twenty-one cents ($5,341.21) and authorize the purchase of chairs and stools for the Outlook Medical Clinic in the amount of five thousand two hundred and forty-six dollars and seven cents ($5,246.07). Carried.
Rescind Resolution 78/21:
124/21 – Grotheim/Turton: That we rescind resolution 78/21 “That we accept the quote from Link’s Backhoe & Skidsteer Services for the supply and install of a 1000 gallon fiberglass septic holding tank in the amount of twelve thousand five hundred dollars ($12,500.00) plus applicable taxes. Carried.” Carried.
125/21 – Grotheim/Bruce: That we accept the quote from Gory’s Excavating & Trenching Ltd. For the supply and install of a 1000 gallon concrete septic holding tank in the amount of ten thousand eight hundred and fifty-six dollars and sixty-eight cents ($10,856.68) plus applicable taxes. Carried.
Tax Reduction Request:
126/21 – Turton/McLeod: That we acknowledge the request from the property owner of 231 Franklin Street and further instruct Administration to notify the property owner that we are not accommodating the request.
Councillor Stephenson Requested a Recorded Vote:
In Favour: Turton, McLeod, Bruce, Weiterman
Opposed: Grotheim, Husband, Stephenson
Veterans Memorial Park Request:
Councillor Turton declared a conflict of interest and left the meeting at 9:35p.m.
Mayor Weiterman declared a conflict of interest and left the meeting at 9:35p.m. Deputy Mayor McLeod assumed the Chair.
128/21 – Grotheim/Stephenson: That we authorize the Town of Outlook to assume the future monthly service charges from SaskPower for the Veterans Memorial Park. Carried.
Chief Administrative Officer:
132/21 – Husband/Grotheim: That we offer the position of Chief Administrative Officer for the Town of Outlook to Kevin Trew. Carried Unanimously.
March 17 Recreation Committee Meeting
Recommendation: That we authorize the Recreation Department to proceed with painting the kitchen at the Jim Kook RecPlex using free paint from the Co-Op paint program, and further authorize before and after photos to be shared as per the program guidelines.
Recommendation: That we authorize the Acting Recreation Director to apply for the Farm Credit Canada AgriSpirit Grant, and further that the use of the grant be determined at a later date.
Recommendation: That we designate $1,000.00 from the 2021 beautification budget to be used for trees and plants needed around the recreation grounds.
Recommendation: That we authorize the Acting Recreation Director to change the Facebook page name from Outlook Recreation Board to Outlook Parks and Recreation.