The Outlook has obtained the minutes of two meetings held recently by the Town of Outlook’s Recreation Committee, held on March 18 and March 26, respectively.
The following is the agendas and resulting minutes of each meeting.
Recreation Committee Meeting Agenda – Wednesday, March 18
1. Outlook & District Museum Requests
2. Bowling Alley Attendant Position
a. Email from Kate King
b. Notice of Layoff?
3. Arena Kitchen Workers
a. Notice of Layoff (Date)
b. Retro Pay to January 1st
4. Bowling Alley League Prize
5. Beautification – Plant ordering/tendering
6. Summer Student positions – interviewing/hiring
7. Swimming Pool staffing – interviewing/hiring
8. Boilers from Old Pool
9. Boilers for RecPlex
10. Vehicle Allowance for Recreation Director
11. Office for Recreation Director
12. Civic Center Janitorial Contract (email from Bonnie)
13. Civic Center Roof RFP
14. Budget
Meeting Minutes
Committee Chair McLeod called the meeting to order at 12:05 p.m.
Crystal Fisher attended the meeting at 12:05 p.m. to discuss the museum. Mrs. Bell has indicated to Ms. Fisher that she wants only town students, and that grant application for summer student will only be acceptable if the Town tops up the wages; further, if the grant is not received, that the Town will need to be responsible for the full summer student wages. Summer students are not to do any outside work. There is no one at the museum able to do payroll. Mrs. Bell indicated that they want to concentrate on Bounty Hall; they do not want to apply for grants for the museum itself.
Recommendation: That Council create a Tourism/Museum/Communities in Bloom department, and that staff be charged with drafting a proposal for the reallocation of responsibilities from the recreation department and/or public works department.
Recommendation: That Council meet with the Museum Committee to discuss with the members the need to take control of the museum so that the Town can apply for grants, and allocate resources as required.
Recommendation: That the Facilities Manager be responsible for the maintenance of the Civic Center.
Recommendation: That the Recreation Director and Public Works Manager/Superintendent of Public Works draft a proposal to outline the responsibilities for full time shared Recreation/Public Works staff.
Recommendation: That the Rec Plex Facility Manager ensure that all rec plex maintenance staff start work at the same appointed time, and that all rec plex maintenance staff drive the Zamboni and do ice floods, or they will be given termination notices.
Bonnie Pshyk left the meeting at 12:45 p.m.
Recommendation: That the Recreation Director look at options for operation of the bowling alley, and bring recommendations back to Council.
Recommendation: That the Bowling Alley Manager be given notice of layoff, effective immediately, because of Covid19 virus.
Recommendation: That the Rec Plex Manager return kitchen supplies as he is able to, and the remaining food supplies that cannot be returned be donated to staff.
Recommendation: That Rec Plex seasonal Kitchen staff be given 2 week notice of layoff, effective immediately, and that they be assigned to clean the kitchen during this notice period.
Recommendation: That a budget of $6,000 be allocated for flowers in this year’s budget, and an additional $1,900 be allocated for the purchase of self-watering planters.
Councillor Applin indicated she would get quotes from the two greenhouses for this year’s plantings.
Swimming Pool – to be open June 1st.
Recommendation: That Brent Rafoss be authorized to replace the boilers from the old pool into the new pool, at his estimated price of $15,000.
We are still waiting for prices from Rafoss Plumbing & Heating for boiler replacement at the Rec plex.
Recommendation: That the Recreation Director be granted a vehicle allowance of $100.00 per month for in town use of his own vehicle on Town Recreation business.
Recommendation: That the old recreation trucks be sold.
Recommendation: That a check list be prepared for recreation vehicles and that all staff be given an orientation on what is required for vehicle maintenance.
Recommendation: That public works check out all town equipment.
Recommendation: That staff develop a job description for the caretaker at the civic center.
Recommendation: That the Rec Plex Manager obtain a written quote from Living Sky Refrigeration for ice shut down and start up.
Recreation Committee Meeting Agenda – Thursday, March 26
1. Job Descriptions:
i. Facility Manager
ii. Pool Manager
iii. Assistant Pool Manager
iv. Instructor/Guard
v. Lifeguard
vi. Junior Lifeguard
vii. Cashier
2. Proposed Recreation Organizational Chart
3. Proposed Changes to Rec Plex Staff Position (Martin)
4. Proposed Changes to Swimming Pool Staffing
5. Swimming Pool Wage Projections
6. Proposed Salary Scale for Recreation Staff
7. Museum/Communities in Bloom Proposed Budget
8. Recreation Director’s Report, March 16th - 25th, 2020
9. Budget
Meeting Minutes
Committee Chair McLeod called the meeting to order at 1:00 p.m.
Recommendation: That the job descriptions for facility manager, and swimming pool positions be accepted as presented to the committee.
Recommendation: That the swimming pool staffing proposal and operations plan be accepted as presented to the committee, with the addition of two or three more lifeguards if required.
Recommendation: That Council approve the purchase and installation of seven doors at the Rec Plex (skate room, office, 2 bathrooms, 2 kitchen doors, Room 2 exit door) at the quoted price of $4,031.00 from Lumber Plus.
Recommendation: That Council approve the hiring of Megan Bailey as Assistant Pool Manager, at a rate of $19.50 per hour for approximately 680 hours.
Recommendation: That the Pool Manager’s hours be set at 510 hours for the 2020 season.
Recommendation: That 10-12 rash guards be purchased for the swimming pool lifeguards, at an approximate cost of $350.00-$400.00.
Recommendation: That Council approve the upgrades required to the kitchen sinks at the Rec Plex, to meet Food Safety regulations.
Recommendation: That staff be authorized to look into a used ¾ ton sask power truck for the Facilities Maintenance Technician, and that the former depot truck be reallocated to the recreation department.
Recommendation: That the recreation director be authorized to look into purchasing a mobile spin lab and disks for the swimming pool water tests, at an approximate cost of $1,800.00.
Other Items:
• Purchase of safe for swimming pool, for float
o Deposits are to be dropped off at the town office drop-box
• Look at areas at the rec plex that could be suitable for storage (currently, cleaning materials are being stored in furnace room).
o Look at partitioning the skate sharpening room for more storage
o Look at adding shelving units in the recreation director’s office for paper storage
• Kevin will talk to Paul Olson re mapping of recreation area
• Kyle will talk to Brent Rafoss re swimming pool boiler and price on rec plex boiler
• Recreation committee is to tour the rec plex kitchen to see if it can be rearranged to be more functional
• Recreation director is to look into having the leak in the compressor room ceiling repaired.
• CAO to look into the possibility of going through insurance to replace the heater at the swimming pool.
